Primary Care
Primary care admin, completed. More than a medical answering service.
Calls, eligibility, care gaps, referrals, prior auth and claims, completed inside your systems so your team can focus on patients.
Eligibility result, Maria L., Thu 9:40
- Plan
- Commercial PPO
- Network
- In network
- Office copay
- $30
- Coinsurance
- 20%
Deductible met
$850 of $1,500
Out of pocket met
$1,240 of $6,000
- Prior auth for this visit
- Not required
- Secondary coverage
- None reported
- Written to chart
- Copay, deductible, coinsurance
Checked 48 hours out, checked again this morning. Nothing for staff to do.
In practice
Built for how primary care actually runs.
Primary care runs on the phone and the payer at the same time. 2care clears both, so your team can focus on the patients in the room.
- Highest
- and most varied call volume of any specialty
- 10 to 15 min
- of staff time per manual insurance check
- Open
- care gaps sitting unworked in every panel
One line, five kinds of call
All of it on one number, answered first ring.
Trusted by healthcare providers across the US, Europe and India
On the phone
The workflows primary care practices actually run.
Not generic scheduling. The specific jobs that fill your day and quietly cost you revenue when they slip.
01
Annual wellness visits recalled by birthday month
Patients due for their annual are worked from your list on a rolling basis, which spreads the load instead of concentrating it in January.
02
Chronic care follow-ups that actually get booked
Blood pressure rechecks, HbA1c reviews and medication follow-ups are scheduled from your recall criteria rather than depending on the patient to call.
One line, five kinds of call
All of it on one number, answered first ring.
03
Same-day sick visits separated from routine
An acute problem gets today's slot; a routine review gets next week's. The agent tells the difference from how the patient describes it.
04
Refills routed without consuming a visit
Medication, dose and pharmacy captured and sent to the right provider queue, so a refill request never takes up a booking slot or a call-back.
Anything clinical or urgent is escalated to your team rather than handled by the agent.
Integrations
95+ integrations and EHRs, including the systems your specialty runs on.
See it work
A referral turned into a booked visit
The patient is called about the referral, insurance is confirmed, the specialist is booked and they are told what to bring.
The whole front desk
One line, six kinds of call, no order to them.
Primary care has the widest call mix in medicine. Step through a day and see which parts genuinely need one of your people.
Everybody rings at once, then nobody does.
Demand arrives as a wall at opening. Staffing for it wastes the afternoon, and staffing for the average produces a queue that pushes callers into tomorrow's spike.
Simultaneous, not sequential
Every caller in the first ten minutes is taken at the same moment, so no queue forms at all.
Same day requests handled
Urgent-but-routine appointments are booked against live availability instead of a call back list.
Nobody redials
Callers who would have hung up and tried again later stop feeding the following morning's volume.
Your team freed for the room
Staff spend the opening hour on the patients in front of them rather than on the phone.
Where the day goes
Most of the volume needs no clinical knowledge at all.
The calls that genuinely require one of your clinicians are a small minority. They currently sit in the same queue as everything else, which is what makes them slow to reach.
A day on a primary care line
Each escalation carries the caller's words and the rule that triggered it.
Where the line sits
What it completes, and what it will not go near.
In primary care the boundary is the first question anybody asks, and it deserves a structural answer rather than a reassuring one.
Finished on the call
- Same day and routine appointments booked against each provider's own availability.
- Repeat prescription requests captured as fields and queued for the prescriber.
- Registration details, insurer and reason for visit taken and confirmed aloud.
- Hours, cover, preparation and practical questions answered from what you publish.
- Recall and screening lists worked outbound and booked during the call.
Never attempted, always escalated
- Assessing a symptom or how urgent it is.
- Advising a patient what to do, or where to go.
- Approving or declining any medication request.
- Interpreting a test result or explaining one.
- Continuing with a caller it cannot follow, rather than handing over.
The conditions are yours to write, and the agent applies them the same way on the four hundredth call of the morning as on the first. Consistency is the argument here, not cleverness.
The difference
What each kind of call leaves behind.
The phone gets answered either way. The difference is the state of your schedule and your queues afterwards.
A traditional medical answering service
2care
Same day booking
Message taken, practice rings back
Booked against live availability on the call
The opening spike
Callers queue behind one another
All answered simultaneously
Repeat prescriptions
Consume a call back or an appointment slot
Captured and routed to the prescriber queue
Urgent presentations
Depend on the operator's judgement that night
Your protocol applied identically every time, logged
Recall and screening
Nobody has the hours to call
Worked as outbound lists on your cadence
Record keeping
Messages to transcribe into the EHR
Structured write back during the call
Related
The same workforce, doing a different job.
Each page below covers one job end to end: what gets done, what gets written back, and where your team takes over.
Primary care asks
The questions that decide it.
It answers a practice's inbound calls when staff cannot, traditionally by taking a message for the practice to action later. 2care answers and completes the call: booking into the EHR against live availability, capturing intake and repeat prescription requests, and escalating anything you have defined as urgent.
A phone tree asks the caller to classify their own problem before anyone has heard it. This works the other way round: the caller describes the problem in their own words and the routing follows from that, which is why it can complete a booking instead of only directing a call.
A medical phone answering service, a medical call answering service and an answering service for medical office queries all traditionally mean an operator with a message pad. An AI medical answering service can read the schedule and write to it, which is why the call ends with a booked time rather than a note for somebody to action.
Yes. Bookings are made against each provider's own availability and visit types, read live from the EHR, so a caller reaches the right clinician at the right appointment length without your team intervening.
Medication, dose, pharmacy and patient details are captured on the call and routed to the prescriber queue your team already works, as structured detail. The agent never approves or declines a refill.
It is escalated to a person immediately on the protocol you define, with the call detail attached. The agent does not triage and does not give clinical advice. Which presentations escalate, and where they go, is set by the practice.
Epic, athenahealth, eClinicalWorks, NextGen and MEDENT each have a dedicated integration, alongside a wider set of practice management systems. Availability is read live before a slot is offered and the booking is written back during the call.
Yes. Outbound calls run against your own lists on a cadence you set, offering and booking an appointment during the call, with outcomes written back so the list stays accurate.
Yes. A signed BAA precedes any patient data. What tends to matter more to a practice at this size is that every write to the chart is recorded and reversible, so an incorrect booking can be traced and undone rather than argued about.
On practice size and call volume rather than per minute, so a heavy month does not produce a surprise bill. There is a calculator on the pricing page you can run against your own numbers.
Yes. It answers the front desk phone, books and reschedules in your EHR, takes intake and refill requests, and routes clinical calls to your staff. It runs alongside the team rather than replacing the people who handle the complex conversations.
See 2care work your clinic's admin list. Book Demo.
30 minutes, on your own workflows. No commitment.
- 95+ integrations and EHRs
- ·Live in weeks, not months
- ·HIPAA, GDPR and DPDP